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Rotas & Operations

Rotas & scheduling

Per-group role catalogues, leader rota manager, member group-rota inbox.

What it does

Volunteers see their upcoming slots, confirm availability, mark block-out dates, swap shifts and subscribe their phone calendar to their slots. Coordinators get a drag-drop grid view, six starter templates, three reminder presets, an optional AI rota builder, a fairness panel, and soft conflict warnings when someone's double-booked, on a block-out or has an open swap request. No individual chasing required.

Rotas live inside their group. Leaders, co-leaders and admins manage the rota for their own team from the same Member app surface members use, no separate dashboard required. Per-group role catalogues kill the typo soup ("Worship leader" vs "worship-lead") that used to break auto-scheduling, and every member gets a unified group-rota inbox showing every upcoming slot across every rota they're on.

Why churches love this

  • Per-group role catalogues with strict dropdown
  • Leader rota manager runs from the Member app, no dashboard needed
  • Unified member group-rota inbox across every rota you're on
  • Date and UK time picker with BST/GMT handled
  • Reminders down to 15-minute precision
  • Self-swap via the member app
  • Block-out dates respected by the auto-scheduler
  • Calendar subscribe (iCal) per volunteer

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